Documentation · Money
Profit & loss
The Profit & loss report puts your income and expenses for the current year side by side, so you can see at a glance whether your practice is running ahead or behind.
Read the report at a glance
Three cards sit at the top: Income for the year, Expenses for the year, and the difference between them — labelled Profit & Loss and shown in green when you’re ahead, red when you’re behind. The amounts are formatted in your default currency.
Below the cards, two tables break the same numbers down: one for income, one for expenses. Each row shows a count of transactions and a total, and each table ends with a total row that matches the cards above.
- In the left navigation, open Reports → Profit Loss.
- Check the three cards for the headline picture.
- Scan the Income and Expense tables to see where the money actually came from and went.
Group the tables and drill in
A Group By selector at the top of the page controls how both tables are broken down: by Account Type, by Directee Type, or by Service. Your choice is kept in the page’s URL, so you can bookmark a particular view or share it.
Every row in the Income table is a link. Clicking it opens your Income page filtered to exactly the transactions behind that row — same bucket, same year, cleared only — so the list you land on reconciles with the count and total you clicked.
Expenses aren’t tied to directees or services, so when you group by Directee Type or Service the Expense table shows a single Uncategorized row. Group by Account Type to see expenses broken down by category.
What counts as income and expenses
Income here is your cleared income transactions with a transaction date in the current calendar year. These are created automatically when an invoice is paid — whether you mark it paid yourself or Stripe reports the payment — and you can also add entries by hand on the Income page. Only transactions with a Cleared status are counted.
Expenses are everything you recorded on the Expenses page during the current year, dated by when you entered them.
Income and expenses that don’t fit the current grouping — say, income with no service attached — appear under an Uncategorized row rather than being dropped, so the breakdown always adds up to the totals.
Using it at tax time
The report always shows the current calendar year — January 1 through December 31 — and there is no year picker. That makes it a good year-end check: before the year rolls over, confirm the totals look right and that invoices you were paid for are marked paid.
If you’re preparing taxes after the new year has started, the report will already be showing the new year. Use the Income and Expenses pages instead: both have a date filter with a Previous Year option that gives you last year’s transactions in full.
The Profit & loss totals, the Income page, and the dashboard widget all count income the same way, so the numbers you cite in one place will match the others.